Privacy Policy

IDEMITSU FINE COMPOSITES CO.,LTD.
Location
Representative

Idemitsu Fine Composites Co., Ltd. (hereinafter referred to as "the Company") handles customers' personal information on this website in accordance with the "Group Basic Policy on the Protection of Personal Information" established by Idemitsu Kosan Co., Ltd.

By providing your personal information to the Company, you are deemed to have agreed to the contents of this Privacy Policy.

1-1 Personal Information Collected and Its Purposes of Use

(1)Personal Information about Customers

Personal　Information Items	Purpose of Use
Personal information of our customers (name, address, phone number, email address, etc.)	① Responding to inquiries and requests from customers ② Handling orders and applications from customers ③ Performing obligations based on agreements with customers ④ Resolving and preventing issues related to the products and services provided to customers ⑤ Developing products and services that meet customer needs

(2)Personal Information about Business Partners and Affiliates

Personal Information Items

Purpose of Use

Personal information of employees and officers of our business partners and affiliates

① Contract conclusion, execution, and management of transactions between the business partner and the Company
② Communication and notifications based on social customs between the business partner and the Company
③ Providing information regarding the Company’s products, services, and campaigns
④ Providing information concerning the content, quality, safety, effectiveness, proper use, and problem resolution of the Company’s products and services
⑤ Introducing and promoting the Company’s products and services, sales management
⑥ Conducting surveys, analyses, research and development, and advertising related to the Company’s products and services
⑦ Fulfilling obligations and exercising rights related to transactions with the Company
⑧ Collecting and communicating necessary business information
⑨ Conducting audit confirmations
⑩ Other matters related to transactions

(3)Personal Information of Job Applicants and Former Employees

Personal Information Items	Purpose of Use
Personal information of job applicants to the Company	① Examining and making decisions regarding hiring ② Verifying and analyzing recruitment activities for future planning and operation ③ Administrative communications and procedures related to the above ④ Responding to inquiries from job applicants ⑤ Other related business
Personal information of former employees of the Company	① Payment of retirement pensions, etc. ② Fulfilling obligations and communications related to labor laws ③ Providing information regarding company status ④ Necessary business communications ⑤ Other related business

(4)Personal Information of Officers and Employees

Personal Information Items

Purpose of Use

Personal information of our officers, employees (regular employees, seconded employees, dispatched employees), and their families

① Human resource management and labor management
② Matters related to wages, salaries, bonuses, retirement benefits, corporate pensions, and welfare
③ Education, training, skill development
④ Personnel management, including assignment, transfer, promotion, and demotion
⑤ Business related to employment insurance, social insurance, taxation, and social security in accordance with laws and regulations
⑥ Health management and safety and hygiene management
⑦ Business communications, management, and operation of facilities
⑧ Other related business

(5)Other Personal Information

Personal Information Items	Purpose of Use
Personal information related to stakeholders in our business activities	Information exchange and communication with industry and organizational stakeholders related to our business
Personal information of members of organizations and external entities to which the Company belongs or sponsors	① Necessary information exchange and communication with the affiliated or sponsored organizations ② Exploring possibilities for collaboration with the Company
Personal information of individuals filing various requests or complaints regarding personal information	① Responding to various requests and complaints, including investigations ② Confirming the identity of the individual or their agent ③ Sending responses and communications
Personal information of nearby residents of the Company’s facilities	① Emergency and other necessary communications ② Information exchange and communication necessary for business
Personal information of visitors to the Company (including information captured by security cameras)	① Maintaining safety, security, and protection of the Company ② Confirming the identity of visitors

The Company may create information that cannot identify individuals (anonymized information) or "pseudonymized information" with names and other identifiers removed, and may use it for internal analysis.

1-2 Personal Numbers and Specific Personal Information Collected and Their Purposes of Use

The personal numbers and specific personal information held by the Company and their purposes of use are as follows:

Personal Number and Specific Personal Information Items	Purpose of Use
Personal numbers and specific personal information of business partners required for tax filings	Performing administrative tasks related to the creation and submission of payment statements
Personal numbers and specific personal information of the Company’s employees and their dependents	① Performing health insurance-related and welfare pension-related administrative tasks, as well as other social security-related duties as mandated by law ② Performing tax-related administrative tasks, including withholding tax ③ Other administrative tasks related to welfare
Personal numbers of corporate pension beneficiaries, etc.	Performing administrative tasks related to the creation and submission of payment statements

1-3 Personal Information Entrusted for Handling and Its Purposes of Use

The Company will utilize personal information entrusted for handling only within the scope of the entrusted tasks.

1-4 Joint Use

The personal information subject to joint use and its purposes are as follows:

Personal Information Items for Joint Use	Purpose of Joint Use	Scope of Joint Users	Management Responsibility
Information obtained from the Company’s website: email addresses, attribute information, and other registered information, along with browsing history and usage status	① Improving and enhancing the usability of various websites operated by the Company and its group companies ② Aggregating and analyzing statistical data for the development and marketing of the Company’s products and services ③ Displaying content and information about the Company’s products and services tailored to users' interests ④ Delivering advertisements related to the Company’s products and services outside of the Company’s website based on users' interests and measuring advertising effectiveness ⑤ Other related purposes	Idemitsu Fine Composites Co., Ltd. and the Idemitsu Kosan Group	Idemitsu Fine Composites Co., Ltd.
Personal information obtained from customers during feedback and inquiries: name, address, phone number, email address, date of birth, etc.	① Responding to feedback, inquiries, consultations, and suggestions regarding the Company’s products and services, and recording such responses ② Requesting cooperation for satisfaction surveys related to the above ③ Other related purposes	Idemitsu Fine Composites Co., Ltd. and the Idemitsu Kosan Group	Idemitsu Fine Composites Co., Ltd.
Personal information of employees of the Company and its group companies: name, email address, date of birth, and HR-related information	① Human resource management and labor management ② Administrative tasks related to wages, salaries, bonuses, retirement benefits, corporate pensions, and welfare ③ Education, training, skill development tasks ④ Assessing and managing personnel for assignments, transfers, promotions, and demotions ⑤ Business related to employment insurance, social insurance, taxes, social security, etc. ⑥ Health management and safety and hygiene management tasks ⑦ Business communications and management of facilities ⑧ Other related purposes	Idemitsu Fine Composites Co., Ltd. and the Idemitsu Kosan Group	Idemitsu Fine Composites Co., Ltd.
Personal information of employees and officers of the Company’s business partners and affiliates: name, company name, position, email address, phone number, etc.	① Contract conclusion, execution, and management of transactions between the business partner and the Company ② Communication and notifications based on social customs between the business partner and the Company ③ Providing information regarding the Company’s products, services, and campaigns ④ Providing information concerning the content, quality, safety, effectiveness, proper use, and problem resolution of the Company’s products and services ⑤ Introducing and promoting the Company’s products and services, sales management, and advertising ⑥ Fulfilling obligations and exercising rights related to transactions with the Company ⑦ Collecting and communicating necessary business information ⑧ Other matters related to transactions	Idemitsu Fine Composites Co., Ltd. and the Idemitsu Kosan Group	Idemitsu Fine Composites Co., Ltd.

2.Appropriate Management and Protection of Personal Information

The Company manages personal information on this site. In managing personal information, we assign a personal information management officer in each department to ensure appropriate acquisition, use, third-party provision, outsourcing, disposal, and safety management. We also establish a communication system for the responsible officers and relevant departments in the event of information leakage or other incidents.
As safety management measures, we implement the following initiatives:

① Organizational Safety Management Measures
- a. Designation of personal information managers in each department and implementation of necessary measures for appropriate management of personal data.
- b. Establishing a communication system to notify responsible parties and relevant departments in the event of information leakage incidents.
- c. Monitoring the handling of personal information databases in each department, evaluating safety management measures, and conducting reviews and improvements.
② Human Safety Management Measures
- a. Clarifying the management responsibilities for ensuring compliance with relevant laws and regulations among employees.
- b. Providing training for Company employees.
③ Physical Safety Management Measures
- a. Managing areas where personal data is handled.
- b. Implementing measures to prevent theft or loss of equipment, electronic media, and documents handling personal data.
- c. Implementing measures to prevent leakage when transporting electronic media.
- d. Proper disposal of personal data and equipment, electronic media, etc.
④ Technical Safety Management Measures
- Implementing measures to prevent unauthorized access from external sources and leaks associated with information system usage.

3.Provision of Personal Information to Third Parties

The personal information collected by the Company will not be provided to third parties, except in cases stipulated by the Personal Information Protection Act and other applicable laws, such as when any of the following conditions are met:

Conditions for Providing Personal Information to Third Parties:

① When the individual has given prior consent.
② When outsourcing the handling of personal data within the scope necessary to achieve the purpose of use.
③ In the case of business succession due to merger, company split, business transfer, or other reasons.
④ In the case of joint use based on the Personal Information Protection Act.

4.Information Collection and Use

The Company takes necessary measures within a reasonable scope to protect the privacy of customers visiting this website. Some services on this website may require the provision of sensitive information; in such cases, we strive to protect this information through methods such as encryption.

5.Use of Personal Information Provided to Other Websites

The Company is not responsible for the privacy policies or terms of other websites when customers access third-party websites through links on this site.

6.Notification to Individuals and Reporting to the Personal Information Protection Commission

In the event of a leakage of personal information, the Company will notify the individual and report to the Personal Information Protection Commission in accordance with the provisions of the Personal Information Protection Act.

7.Revision of This Privacy Policy

The Company may revise this Privacy Policy without prior notice. The revised policy will take effect from the time it is published on this site. However, if the purpose of use of the collected personal information is to be changed beyond a reasonable range related to the previous purpose, the Company will obtain the consent of the individual regarding the new purpose of use.

Additional Details
• Handling of Personal Information
• Procedures for Disclosure, Correction, and Deletion of Retained Personal Data
• Disclaimer